Office meeting pods are flexibly-designed workspaces that provide purpose-built space in open office environments for collaboration. Meeting pods have become popular as businesses have moved to open floor plans which offer minimal space for small-team meetings and private one-on-ones. Over 70% of meetings in the office only involve two to four people, so incorporating smaller office meeting pods into floor plans enables businesses to free up larger conference rooms for the number of individuals they were designed to host.

The majority of office meeting pods are designed with soundproofing materials that ensure what you say in a meeting room, stays in a meeting room. ROOM’s office meeting pods are engineered to reduce noise by 30 decibels. ROOM also offers an open version of its office meeting pod, called the Open Meeting Room which is an ideal workspace for impromptu brainstorms and team discussions.

Office meeting pods vary in cost, anywhere from $15,000 to upwards of $40,000 depending on size of the meeting pod and available features. ROOM’s standard Meeting Room cost is $18,995 before tax, making it one of the most cost-effective options. One of the things to look out for when buying an office meeting pod is what you're paying for. Most players in the market sell exclusively through furniture dealers meaning there is a significant mark up before your new soundproof meeting pod is delivered to your office.

How do you know that you’re paying the right price when buying a soundproof office meeting pod? Look for quality, performance and sustainability. ROOM offers the best value office meeting pod on the market. We keep costs low not by compromising on quality or performance, but by cutting out the middleman and selling direct from factory to your business. We ship our products flat to reduce shipping cost and assemble in less than 3 hours in your office.

Interested in comparing office meeting pods on the market — look no further than our own comparison page where you can compare pricing, features and more for some of the top office meeting pod providers.

Did you know that office conference rooms are occupied 40% of the time by just one person? Most likely, your workspace is currently misusing plenty of valuable real estate. Our soundproof office meeting pods create purpose-built space for small-team discussions of up to four people, and private one-on-ones, reducing larger meeting room congestion without the need, and cost, of traditional construction. Just one of our soundproof office meeting pods is all it takes to see office productivity and workforce happiness increase.

Our flexibly-designed office pods are also cost effective. If you decide to build your own office meeting pod leveraging traditional construction, that might cost you $40,000 or more. Our pre-fab office meeting pods have everything you need for a productive team meeting at a fraction of the cost, starting at just $18,995 before tax. Plus, our meeting pods are up and running in your office in just under three hours so you can get to work right away. Our soundproof office meeting pod is even pre-certified so you won’t have to chase after permits, contractors and more, meaning you’re up and running in the workplace the minute your office meeting pod is assembled. And after? Unlike traditional construction that stays with the office if you relocate, our modular office meeting pods are flexibly-designed so you can take them with you when you move offices, floors, or even move to an entirely new location.

You can build a custom meeting room to fit your brand or a specific space, shape or size, but it will be costly. Frankly, you pay more to build when you build from scratch. Expect to pay at least $40,000 or more for a small office meeting pod. You may deal with as many as seven contractors—including framing, drywall, electrical and more—and they will parade in and out of your office creating unnecessary distractions and upheaving teams.

Not only are you losing out when it comes to cost, you’re losing out in time savings, which is just as important when considering office design. Simply put, DIY takes a lot of time. Expect to spend two months or more for a built-in office meeting room, time that could be better spent running and growing your business.

A DIY office meeting pod would likely require:

• Permits, landlord permissions and working with contractors.
• Consultation with an architectural engineer and building manager to ensure safety.
• Commissioning 3D models and professional design of AC, electrical wires, sprinkler systems, soundproofing material, and air ventilation.
• Hiring a lawyer to contractually protect what a contractor does — or does not do — inside your office
• Final sign offs from a licensed electrician, fire marshal, and building inspector.

On the flip side, order a pre-fab office meeting pod, receive it within a few weeks, and your team can get to work in just a few hours courtesy of plug & play installation.

Modular architecture is a flexible architecture that stands in stark contrast to traditional construction. Modular architecture is affordable to buy, fast to deploy, and easy to change over and over again. It is a more sustainable alternative to fixed construction that allows companies, landlords, office providers, architects, and designers the ability to build spaces that adjust to a company and its workforce’s ever-changing needs.

Modular office systems are also more affordable than traditional construction, requiring no demolition and only minimal assembly. They are faster and easier to erect, and, most importantly, they are better for the planet. Think about typical construction: The drywall, the 2x4s. The loud hammering, the dust, and the waste. Now forget about all of it because prefabricated offices bypass the wasteful practices of conventional construction, and in the process, drastically reduce carbon emissions. Modular architecture has a longer lifespan too, thanks to modularity that allows each component to be reconfigured again and again without any further impact on the environment. There’s no need to undergo massive renovations when moderate replacement and easy reorientation will yield the same results.

Interested in experiencing the benefits of modular architecture? Come see for yourself at one of ROOM’s showrooms. Book a showroom visit at any one of our showrooms around the world.